Secretary - Hawaii State Teachers Association - Honolulu, HI
Job Summary
ABOUT HAWAII STATE TEACHERS ASSOCIATION
United in the pursuit of excellence for Hawaii’s public schools, HSTA’s mission is to support and enhance the professional roles of teachers; advocate teachers’ interests; collaborate with all segments of the community to assure quality public education for Hawaii’s youth; and promote human and civil rights to support and nurture diversity in our multifaceted community.
We have an opening for an independent, flexible and hardworking person to provide administrative, secretarial and clerical support in our Oahu office. Independently compose routine correspondence and answer questions relating to HSTA programs and activities. Arrange and prepare for meetings and events. This position requires a well-organized individual with excellent verbal and written communication skills who is able to work in a team environment. This position services to advance the association’s mission and strategic goals, as well as to support organizing goals at all levels of the association.
Essential Duties and Responsibilities
Provides clerical and administrative support to the assigned department including, but not limited to, receiving and screening telephone calls and visitors, independently composing written correspondence, screening and sorting mail, taking and relaying messages, scheduling meetings, and arranging travel. Prepares business letters, memos, and reports. Produces a variety of materials including bulletins, flyers, charts, spreadsheets, etc. Finalizes and/or composes routine correspondence independently such as requests for materials, simple inquiries from members, etc. Independently responds to written and oral inquiries and handles situations relating to the department’s programs, functions, and activities. Proofreads, edits, fact checks, and verifies accuracy of documents and written communications. Maintains and controls the department’s files and financial records including, but not limited to, purchase orders and expense vouchers. Provides secretarial and ancillary support to committees, organizations or groups assigned to the department including, but not limited to, scheduling meetings, making travel arrangements, and processing appropriate purchase orders and expense vouchers. Operates office machines and equipment.Other Duties and Responsibilities
Catalogs and maintains reference materials. Maintains desk manual for each department. Performs other duties as assigned.Education and/or Experience
High school diploma and one year of business/technical education required. Five (5) years of progressively responsible experience performing skilled secretarial, clerical, and administrative support functions.Knowledge and Abilities
Possess working knowledge and experience in the use of computer office suite software. Effective oral and written communications skills. Demonstrate excellence in proofreading, editing, and formatting Must type at a minimum rate of 65 wpm. Knowledge of office systems and procedures, including the operation of standard office machines. Demonstrate ability to work independently, set work priorities, follow through with a minimum of direction, handle multiple tasks in a pressured environment, meet deadlines consistently, and work effectively with staff and members. Ability to maintain a positive, courteous, and professional demeanor. Ability to work effectively with team members. Maintain a high level of confidentiality. Perform clerical and administrative tasks efficiently and accurately. Ability to be flexible and adaptable in a variety of situations. Work with frequent interruptions. Maintain efficient office procedures and a system for keeping track of requested actions and reports. Communicate in a positive and effective manner; work harmoniously with individuals, members, and staff. Knowledge of business English, spelling, punctuation, and grammar. Maintains a strong member support role.Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Use of computer with monitor 90% or more of a work shift Keyboarding approximately 90% or more of a work shift Sitting 90% ± of a work day Standing, walking at will Intermittent bending, lifting, stooping Occasional lifting of 5-20 pounds HSTA is an equal opportunity employer. Minorities are encouraged to apply.HAWAII STATE TEACHERS ASSOCIATION
An Equal Opportunity Employer/Minorities Encouraged to Apply
Job Type: Full-time
Salary: $38,902.00 /year
Required education:
High school or equivalentRequired experience:
secretarial: 1 year» Apply Now
Please review all application instructions before applying to Hawaii State Teachers Association.
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